Administrative Coordinator

Now Hiring: Administrative Coordinator

Pay: $60K - $65K

Employment Type: Full-Time

Experience in construction or project management preferred

We are seeking a highly organized and detail-oriented Administrative Coordinator to support our Assistant Project Managers and Project Managers. This role helps keep construction projects organized by managing documentation, schedules, communication, and administrative processes.

Key Responsibilities

• Prepare and maintain submittals, RFIs, meeting minutes, contracts, and change orders

• Assist project teams with scheduling, coordination, and weekly employee timekeeping

• Maintain logs for drawings, purchase orders, submittals, and RFIs

• Coordinate meetings, take notes, and follow up on action items

• Communicate with field teams, subcontractors, vendors, and internal departments

• Track procurement activities, job-cost documentation, invoices, and expense reports

• Maintain subcontractor insurance certificates, licenses, and compliance documents

• Organize project files within project management systems

• Assist with printing plans, ordering supplies, and jobsite documentation

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred

• 2+ years of administrative experience in construction or project management preferred

• Strong organizational, communication, and multitasking skills

• Proficiency in Microsoft Word, Excel, and Outlook

• Experience with Procore, Buildertrend, or similar software is a plus

• Ability to work independently, prioritize tasks, and meet deadlines

If you are proactive, dependable, and enjoy supporting successful construction projects, apply today or send me a message to learn more!

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