Administrative Coordinator

Job Overview

We are seeking a dynamic and highly organized Administrative Coordinator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support for staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. The ideal candidate is proactive, tech-savvy, and excels in multitasking with a positive attitude.

Responsibilities

• Manage front desk operations, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Coordinate calendar schedules, appointments, and meetings with precision using productivity software and calendar management tools
• Handle data entry tasks accurately within spreadsheets and client databases, ensuring all records are up-to-date and organized
• Assist with office management duties such as filing, document preparation, and maintaining office supplies inventory
• Provide exceptional customer service by addressing inquiries via phone or email promptly and effectively
• Support clerical tasks including word processing, document formatting, and managing correspondence
• Utilize computer skills to troubleshoot basic technical issues and maintain office computer literacy standards

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong spreadsheet management skills
• Experience with QuickBooks or similar accounting software is a plus for handling invoicing or expense tracking
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Bilingual abilities are highly desirable to support diverse client needs and enhance communication
• Demonstrated office management experience combined with strong clerical background including filing, data entry, and document processing
• Exceptional phone etiquette and communication skills for front desk interactions and client communication
• Strong typing skills with high accuracy and excellent time management capabilities to meet deadlines consistently
• Technical proficiency in using multi-line phone systems, productivity software, and general computer literacy for daily operations
• Previous personal assistant or administrative experience that showcases reliability and proactive support skills

Join us in creating a vibrant office environment where your organizational talents will shine! We value energetic professionals who are eager to contribute their skills in a supportive setting. This role is perfect for someone passionate about administrative excellence and dedicated to delivering outstanding service every day.

Pay: $16.00 - $18.00 per hour

Benefits:

• Flexible schedule

Work Location: In person