Administrative Coordinator

Overview

PLEASE READ FULL DESCRIPTION PRIOR TO APPYLING. If you applied previously, we apologize, the resumes are no longer available for review.

We are seeking a dynamic and highly organized Administrative Coordinator. We are seeking someone with experience. Parking is challenging and not provided in the city, zip code 19103. This position is PART-TIME and will not develop into FULL-TIME. No benefits provided. This position is a great fit for someone experienced looking to supplement their retirement OR someone who wants to work around your child's school schedule, however, this is a YEAR-round position.

This vital role ensures the smooth operation of daily office activities, providing exceptional support to the President with a heavy focus on customer relations and accounting.

As an experienced proactive professional, you will manage administrative tasks with precision, foster effective communication with attention to detail. QuickBooks experience is required. Construction/project management experience a plus.

Responsibilities

• Oversee calendar management and scheduling for deliveries of materials to multiple job sites.
• Manage client communication on behalf of president utilizing Outlook and Microsoft products.
• Responsible for ALL bookkeeping by utilizing QuickBooks for invoicing, expense tracking, and financial record keeping, monthly reconciliation.
• Prepare client proposals.
• Maintaining supplies inventory, organizing files, and ensuring the overall cleanliness and organization of the workspace.
• This is not a customer facing office, it is a construction office.

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and productivity software.
• Experience with QuickBooks for all financial tasks.
• Excellent organizational skills with the ability to multitask effectively.
• Demonstrated office management experience with a focus on efficiency and process improvement.
• Attention to detail in proofreading documents and data entry tasks to ensure accuracy.

Please provide answers to all the questions below in order to be considered.

Do you understand this is a part-time position? Why are you interested in a part-time vs full-time position?

Do you have QuickBooks experience? Please describe.

Do you have Construction experience? Please describe. If you do not have construction experience, please explain how your work history provides the skills we are looking for.

Pay: $20.00 per hour

Expected hours: 12.0 per week

Benefits:

• Flexible schedule

Work Location: In person