Administrative Coordinator

Position Summary:

The Administrative Coordinator is responsible for coordinating, tracking, and requesting payment for program grocery and lodging expenses to support client emergency needs and cultivation and overall management of corporate hotel relationships. Administrative Coordinator will also be responsible for timely and accurate financial data entry information into HMIS for all SSVF clients regarding hotels, food/MARTA/Lyft and move in kits. Admin will also assist Director will all reconciliations of legal services payments processing and credit card reconciliations. Admin will be requested to assist with compliance needs of the SSVF program regarding payments for Emergency housing needs etc.

Essential Duties and Responsibilities:

• To coordinate and track the booking of all EHA and emergency food requests
• To liaison and troubleshoot hotel related issues (i.e. behavioral issues, booking errors/changes, charge reconciliation, etc.); collect EHA and emergency food receipts and submittal of all payments into our payment request system
• To coordinate with finance department regarding use of agency credit card
• Recruitment of new corporate contracts with lodging providers
• Work as part of a multi-disciplinary team providing “client centered services” with all staff members
• Process payments using Sales force for lodging, travel, emergency service needs such as food, furniture and transportation.
• Enter timely and accurate service notes into HMIS for EHA services to assist with remaining VA compliant.
• Process payments for legal services.
• Reconciliation of SSVF credit card payments, LYFT, Marta.
• Assist Compliance Manager with reconciliation of payments/vouchers for all closeouts and audits.
• Other duties as assigned.

Qualifications:

• Minimum of 8-10 years of Admin / Office experience
• Contract procurement and hotel admin experience preferred
• Excellent communication skills both oral and written
• Interpersonal Skills
• Computer skills (Microsoft Suite, Database, Data Entry)
• Ability to work well with those with different socio-economic backgrounds