Administrative Coordinator

Job Summary

We are seeking a dynamic and highly organized Administrative Coordinator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring seamless administrative support, efficient communication, and outstanding customer service. Your proactive approach and exceptional organizational skills will help foster a productive environment and support our team’s success. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant, fast-paced workplace.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professionalism and courtesy.
• Oversee calendar management and scheduling for multiple departments, ensuring appointments and meetings are coordinated smoothly.
• Maintain accurate records through data entry, spreadsheets, and word processing using productivity software such as Microsoft Office.
• Handle clerical tasks including proofreading documents, preparing reports, and managing correspondence to ensure clarity and accuracy.
• Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and financial record keeping.
• Assist with office management duties such as ordering supplies, organizing files, and maintaining a clean and efficient workspace.
• Provide exceptional customer service by addressing client inquiries promptly and professionally while supporting internal teams with administrative needs.

Experience

• Proven administrative experience in an office setting with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent typing and data entry skills.
• QuickBooks online or similar bookkeeping software is highly desirable.
• Experience with MN-its billing system at DHS is not required by highly desirable.
• Experience managing multi-line phone systems and demonstrating excellent phone etiquette.
• Strong understanding of social media and posting content.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
• Demonstrated ability to handle clerical tasks such as proofreading, calendar management, and document preparation efficiently.
• Strong computer literacy combined with technical proficiency in productivity software to support daily operations.
• Communication skills with vendors to ensure proper insurances and documentation.
• Maintain confidential files.
• Monitor office safety protocols and conduct regular checks to ensure compliance with health and safety regulations.
• Research driven approach to tasks.

Join us as an Administrative Coordinator to bring energy, efficiency, and professionalism into our office environment! Your dedication will directly impact our team’s productivity while providing valuable support that keeps everything running smoothly. This is your chance to grow your career in a vibrant setting that values your skills and commitment!

Pay: $25.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Flexible schedule
• Paid time off

Experience:

• QuickBooks Online: 3 years (Preferred)
• Office Administration: 3 years (Required)

Location:

• Becker, MN 55308 (Preferred)

Ability to Commute:

• Becker, MN 55308 (Required)

Work Location: In person