Administrative Coordinator

Administrative Coordinator

Location: Marlton, NJ

Schedule: Full-time, Monday–Friday

Training Schedule: 5 days/week in office for approximately 90 days

Ongoing Schedule: Hybrid — 3 days in office / 2 days remote

Compensation: $25.00/hour + benefits

Position Overview

Our client is seeking a dependable and organized Office Coordinator / Administrative Coordinator to join their Marlton, NJ office on a full-time basis. This position will provide day-to-day administrative support to the office and play an important role in keeping assignments, communications, and office operations running smoothly.

The ideal candidate is organized, professional, detail-oriented, and comfortable managing multiple priorities in a fast-paced office environment. Experience in claims, insurance, forensic engineering, or a related professional services environment is highly desirable.

Key Responsibilities

• Answer and direct incoming telephone calls in a professional and courteous manner.
• Assist with setting up and opening new assignments.
• Enter and maintain assignment and client information accurately.
• Provide administrative support for diaries, calendars, deadlines, and follow-up activities.
• Assist with tracking assignments and ensuring required information is up to date.
• Prepare, organize, and maintain documents, correspondence, and office records.
• Communicate with clients, adjusters, engineers, consultants, and other external contacts as needed.
• Support team members with general administrative and clerical tasks.
• Assist with scheduling meetings, appointments, and other office activities.
• Monitor incoming emails and correspondence and route information to the appropriate team members.
• Maintain an organized and professional office environment.
• Perform other general office and administrative duties as assigned.

Qualifications

• 2+ years of administrative, office coordination, customer service, or related professional experience preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Professional and courteous phone manner.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Comfortable working independently as well as collaboratively with a team.
• Proficiency with Microsoft Office, Outlook, and standard office technology.
• Ability to learn new systems and processes quickly.

Preferred Experience

Experience in any of the following would be a strong plus:

• Insurance claims
• Property or casualty claims
• Forensic engineering
• Engineering or consulting firms
• Construction or property-related services
• Professional services administration

Benefits

The company offers a competitive benefits package, including:

• Medical: 80% employer-paid
• Dental: 100% employer-paid
• Vision: 100% employer-paid
• Flexible Spending Account (FSA)
• 401(k) with standard company match and immediate/full vesting
• 120 hours of PTO

What We're Looking For

The successful candidate will be someone who takes ownership of their work, communicates well, stays organized, and can become a reliable resource for the office. A background in claims or forensic engineering is highly valued, but candidates with strong administrative skills and a willingness to learn are encouraged to apply.