Administrative Coordinator

Job Summary
A&J Superior Construction, LLC is seeking a dependable and organized Administrative Coordinator to support daily office operations and communication between the office, vendors, subcontractors, customers, and field staff. This position assists with administrative, payroll, invoicing, and construction-related support functions in a fast-paced office environment.

Responsibilities

• Responsibilities include, but are not limited to:
• Answer and direct phone calls and emails professionally
• Maintain organized electronic and physical filing systems
• Process invoices and assist with accounts payable/accounts receivable
• Support payroll preparation and administrative tasks
• Maintain project/job files and prepare reports and spreadsheets
• Order office supplies and assist with general office operations
• Handle customer communication and data entry
• Collect and track subcontractor documentation, including W-9s and Certificates of Insurance (COIs)
• Assist with material tracking, job costing support, and progress billing
• Coordinate with office personnel, vendors, subcontractors, and field staff
• Maintain confidentiality of company and financial information
• Perform additional administrative duties as assigned

Qualifications

• High school diploma or equivalent required
• Minimum of three (3) years of administrative experience preferred
• Construction office experience preferred
• Strong communication, organization, multitasking, and customer service skills
• Ability to maintain professionalism and confidentiality
• Ability to work independently and in a team environment

Preferred Software Experience

• Microsoft Office Suite
• QuickBooks
• Google Workspace
• RingCentral

A & J Superior Construction, LLC is an equal opportunity employer and is committed to creating an inclusive work environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status under applicable federal, state, or local laws.

Join us as an Administrative Coordinator where your enthusiasm for organization and customer service will make a real difference! This role offers the chance to grow your administrative career while supporting a vibrant team dedicated to excellence.

Pay: $18.00 - $22.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person