Administrative Coordinator

Administrative Coordinator

Bliss Nor-Am is seeking an organized and detail-oriented Administrative Coordinator to support our day-to-day office, purchasing, production, shipping and administrative operations. This position is well suited to someone who is comfortable working in a manufacturing environment, can manage multiple priorities, and takes pride in keeping information, paperwork and processes organized.

Key Responsibilities

• Answer and direct incoming telephone calls and respond to general inquiries
• Open, sort and distribute incoming mail
• Maintain organized filing systems and records
• Update production timelines and the production board
• Issue and follow up on purchase orders
• Maintain and update the purchase journal
• Order stock materials, including steel, standard hardware and screws
• Order and maintain office supplies
• Coordinate shipments and transportation arrangements
• Prepare customs documentation and bills of lading
• Prepare and type shipping labels and coordinate UPS shipments
• Cut and prepare production tags
• Copy blueprints and duplicate detail sheets for production
• Contact product and company representatives to obtain product information, pricing and availability
• Enter and process supplier invoices
• Provide general administrative support to the office and production team
• Maintain accurate records and assist with other administrative tasks as required

Qualifications & Experience

• Previous experience in an administrative, office coordination or manufacturing environment
• Strong organizational skills and attention to detail
• Ability to prioritize and manage multiple tasks in a busy environment
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Word and Excel
• Experience with OpenProject or similar project management/scheduling software
• Experience with purchasing, inventory, shipping or production administration is an asset
• Bookkeeping or accounts payable/receivable experience is an asset
• Experience entering supplier invoices and maintaining purchasing or financial records is an asset
• Ability to work independently while also supporting a team
• Professional, dependable and organized approach to work

Pay: $50,000.00-$60,000.00 per year

Work Location: In person