Administrative Coordinator

Job Summary

You will manage front desk operations, coordinate administrative tasks, and ensure seamless communication across departments. Your energetic approach and exceptional organizational skills will help create a positive environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while supporting the daily functions of our busy workplace.

Responsibilities

• Greet visitors and clients warmly, ensuring a professional and friendly first impression at all times
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently using excellent phone etiquette
• Handle incoming correspondence, emails, and inquiries with accuracy and professionalism
• Maintain organized filing systems, data entry records, and manage document proofreading to ensure accuracy
• Support appointment scheduling, calendar management, and coordinate meetings for staff and executives
• Assist with office management duties such as supply inventory, equipment maintenance, and general clerical support
• Utilize computer skills across Microsoft Office Suite, CRM, Google Workspace, Adobe Skillset, and other relevant software to streamline daily operations.

Qualifications

• Maintain student pipeline; Answer phone calls; Send emails to new and existing clients: Provide information about classes, scheduling (Google calendar/Google forms) and pricing (One Drive/print out.)
• Answer inquiries regarding building rentals workshops.
• Working with new clients/students, conducting studio tours
• Conduct follow-up calls to prospective students - to assist with any general questions and registration process.
• Conduct follow up calls to everyone who submit a Form and gather additional information.

Join us as a Front Office Coordinator to be the friendly face that keeps our office running smoothly! We value proactive individuals who thrive on providing exceptional support in a lively work environment.

Pay: $14.00 - $15.00 per hour

Expected hours: 25.0 – 30.0 per week

Work Location: In person