Administrative Coordinator

Administrative Coordinator

Position Overview

We are looking for a highly organized, friendly, and professional Administrative Coordinator who will also assist with reception tasks and light housekeeping duties. This role requires strong communication skills, a good eye for detail, and proficiency in Microsoft Excel. The ideal candidate will be able to multitask ??? the first point of contact for visitors and clients, manage office duties, and help maintain a clean and organized workspace.

Key Responsibilities (including but not limited to):

Receptionist Duties:

• Greet and welcome visitors, clients, and employees in a professional and courteous manner.
• Answer and direct phone calls, emails, and other inquiries.
• Manage office visitors and maintain guest logs.
• Maintain the reception area in a neat and tidy manner.
• Handle incoming and outgoing mail and packages.
• Schedule appointments and coordinate meetings for office staff.

Administrative Duties:

• Assist with filing, data entry, and document management.
• Prepare and maintain office documents, spreadsheets, and reports using Microsoft Excel.
• Assist with the preparation and coordination of office meetings and events.
• Maintain office supplies and place orders as necessary.
• Support other departments with administrative tasks as needed.
• Assist with travel and reservations for customer and vendor visits.

Housekeeping Duties:

• Ensure common areas (kitchen, break room, lobby) are clean and organized throughout the day.
• Maintain tidiness in meeting rooms and offices after meetings or events.
• Assist with light cleaning tasks such as restocking paper products, cleaning up kitchen areas, etc.

What we need you to have:

• High school diploma or equivalent required
• Proven experience as a receptionist, administrative assistant, or similar role.
• Proficiency in Microsoft Excel, including the ability to create, manage, and analyze spreadsheets.
• Excellent communication skills, both verbal and written.
• Ability to multi-task and prioritize in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Friendly, professional, and customer-service-oriented demeanor.
• Ability to perform light housekeeping tasks and maintain office cleanliness.

What we’d love you to have:

• Experience with office equipment (printer, copier, etc.).
• Knowledge of office management systems and procedures.
• Previous experience in a similar environment is a plus.

Additional Information:

• This position may require occasional lifting of up to 40 pounds, bending, and extended periods of sitting or standing. The ability to perform light physical tasks, such as organizing supplies and maintaining office cleanliness, is also essential.
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently.
• Minimal travel requirements.