Administrative Coordinator

Job Overview
We are seeking a dynamic and highly organized Administrative Coordinator to join our team! In this vital role, you will serve as the backbone of our administrative operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help us maintain an efficient, welcoming environment. This paid position offers a fantastic opportunity for someone with strong office skills, a proactive attitude, and a passion for delivering top-notch customer service.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks to maintain up-to-date records
• Organize and file documents systematically, ensuring easy retrieval and compliance with record-keeping standards
• Support bookkeeping activities by handling invoices, receipts, and basic financial transactions using QuickBooks or similar software
• Assist with clerical tasks such as proofreading correspondence, preparing reports, and maintaining office supplies
• Provide excellent customer support by addressing inquiries promptly and courteously via phone or email
• Coordinate appointments, schedule meetings, and manage calendars to optimize team productivity

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or similar bookkeeping software is preferred
• Excellent data entry skills with high accuracy and typing speed
• Strong customer service orientation with professional phone etiquette and multi-line phone system experience
• Familiarity with filing systems, clerical procedures, and front desk operations
• Previous medical or dental office experience is a plus but not required; relevant healthcare support experience such as dental receptionist or medical office background is advantageous
• Demonstrated ability to handle multiple tasks efficiently in a fast-paced environment
• Computer skills including proficiency in data management, proofreading, and basic bookkeeping

Join us as an Administrative Coordinator to make a meaningful impact through your organizational expertise! We value energetic individuals who thrive on providing exceptional support while maintaining a positive attitude. This role is perfect for someone eager to grow their administrative career in a collaborative environment that appreciates dedication and professionalism.

Pay: $20.00-$29.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental care
• Flexible schedule
• Life insurance
• Paid time off
• RRSP match
• Vision care

Work Location: In person