Administrative Coordinator

Position Summary

The Administrative Coordinator supports daily production and office operations by keeping manufacturing, order, and product data accurate and up to date. This role serves as a key link between production, sales, and accounting, maintaining the feed mix database and associated tags, entering customer orders, forecasting upcoming demand, and transferring invoice data between our ERP system and QuickBooks. The coordinator also assists in answering the phones.

Key Responsibilities

• Enter daily manufacturing and production data into the ERP system accurately and on time
• Forecast upcoming customer orders to help production plan schedules and raw material needs
• Create, update, and maintain the mixes database, ensuring formulas and product information are current
• Create and maintain feed tags for each mix, ensuring tag information matches the corresponding formula
• Import ERP invoices into QuickBooks and reconcile any discrepancies with accounting
• Receive and enter customer orders by phone or other channels, confirming product, quantity, and delivery details
• Answer incoming calls professionally, assist customers, and route inquiries to the appropriate team member
• Provide general data entry support across departments as needed
• Maintain organized records and support audits or reviews of production and order data
• Primary back up for Customer Service responsibilities

Qualifications

• High school diploma or equivalent required; associate degree or coursework in business, agriculture, or a related field preferred
• 1–2 years of experience in data entry, order processing, or administrative support
• Experience with ERP systems and QuickBooks preferred
• Strong attention to detail and accuracy with numbers
• Proficient in Microsoft Excel and Office applications
• Comfortable using data to identify trends and support order forecasting
• Clear, courteous phone and communication skills
• Able to manage multiple tasks and meet deadlines
• Familiarity with livestock feed, agriculture, or manufacturing environments is a plus

Work Environment

Primarily office-based with regular interaction with production and sales staff. Occasional visits to the production floor may be required.

Schedule

Full-time, overtime, Monday through Friday, 7:00 a.m. to 4:00 p.m. Occasional flexibility may be needed during busy order periods.

Expected hours: 40.0 – 50.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Administrative: 1 year (Preferred)

Work Location: In person