Administrative Coordinator

Administrative Coordinator

Behind every organized office is someone making sure information is up to date, schedules stay on track, and important tasks don’t get overlooked. We’re looking for a reliable Administrative Coordinator who enjoys keeping things organized, communicating with different people, and helping a team work efficiently throughout the day.

This is an opportunity for someone who takes pride in getting the details right, can manage several priorities at once, and wants to build their experience in a professional office environment.

The Role

• Coordinate meetings, appointments, and calendar updates to help keep daily activities organized.
• Prepare, review, and maintain documents, spreadsheets, reports, and internal records.
• Monitor incoming emails and administrative requests, directing information to the appropriate team members.
• Update databases and internal systems, ensuring information remains accurate and easy to access.
• Organize digital files, paperwork, and other business documentation.
• Follow up on outstanding tasks, deadlines, and requests to help keep work moving.
• Assist with preparing presentations, correspondence, and meeting materials.
• Communicate with colleagues and departments to coordinate information and resolve routine administrative issues.
• Help manage office supplies and arrange routine office services when needed.
• Support onboarding paperwork, internal meetings, and other administrative processes.
• Identify missing information or scheduling conflicts and bring them to the appropriate person's attention.
• Provide general administrative support to help the wider team stay organized and meet its priorities.

What You’ll Need

• Strong organizational and time-management skills.
• Good written and verbal communication.
• Attention to detail when handling documents, records, and schedules.
• Comfortable using email, spreadsheets, word-processing software, and internal systems.
• Able to manage multiple tasks and adjust priorities when needed.
• Reliable, professional, and comfortable working independently as well as part of a team.
• Previous administrative, office support, reception, customer service, or coordination experience is a plus, but training is provided.

Details

Full-time | On-site | Charlotte, NC

Competitive hourly pay | Bi-weekly pay

Benefits may include paid training, medical, dental and vision insurance, a 401(k) match, paid time off, and opportunities for advancement, depending on the benefits offered for this position.

If you’re organized, dependable, and enjoy helping people stay on top of their work, this could be an opportunity to develop your administrative skills and take on a varied range of responsibilities.

*Apply today — interviews are currently being arranged.*

Pay: $20.50 - $23.50 per hour

Benefits:

• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Shift availability:

• Day Shift (Preferred)
• Night Shift (Preferred)

Work Location: In person