Administrative Coordinator

Administrative Coordinator

Anaheim, CA
Full-time | Monday–Friday | 8:30am–5:00pm
Office-based | Permanent position

A busy office involves more than completing individual tasks. Meetings need to be coordinated, requests need to reach the right people, and deadlines need to stay visible even when priorities change. We’re looking for an Administrative Coordinator in Anaheim, CA to help connect these moving parts and keep everyday business activities on track.

This role is suited to someone who enjoys organizing information, communicating with different teams, and making sure important details don’t get missed. Rather than focusing solely on data entry or filing, you’ll help coordinate schedules, monitor outstanding tasks, and support the smooth running of daily office operations.

Day to Day

• Coordinate meetings, appointments, and calendar updates across the team.
• Track deadlines, outstanding requests, and upcoming administrative priorities.
• Prepare meeting agendas, presentations, reports, and internal correspondence.
• Communicate updates between departments and follow up when information is needed.
• Maintain shared schedules, contact lists, and administrative tracking systems.
• Organize project documents and ensure team members can access the information they need.
• Monitor office requests and direct them to the appropriate person for action.
• Assist with onboarding paperwork, internal meetings, and routine team activities.
• Review administrative processes and identify practical ways to improve organization.
• Coordinate office supplies, service requests, and other routine operational needs.
• Keep records of completed tasks, upcoming deadlines, and important decisions.
• Handle business information professionally and maintain appropriate confidentiality.

What’s Important

You’ll need strong organizational skills, clear communication, and the ability to keep several tasks moving without losing track of the details. Confidence using email, spreadsheets, calendars, and standard office software is important.

Previous administrative coordination, office administration, reception, customer service, project support, or general business support experience is useful, although training on internal systems and procedures will be provided.

We’re looking for someone who can take initiative, follow up on outstanding work, adjust when priorities change, and work effectively with different people. Being dependable and knowing when to ask questions or escalate an issue will also help you succeed.

Please apply with your current resume to be considered for the Administrative Coordinator position.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

Pay: $21.50 - $25.00 per hour

Benefits:

• 401(k)
• Paid time off
• Parental leave

Work Location: In person