Administrative Coordinator

We are a residential drafting company looking for an organized, reliable, and detail-oriented Administrative & Drafting Coordinator to join our team. This position is based in our home office and involves managing day-to-day administrative tasks, receiving new projects, and coordinating work schedules for our drafting team.

The ideal candidate is professional, organized, comfortable communicating with clients, and able to manage multiple tasks efficiently. Ability to speak Punjabi and/or Hindi is highly preferred.

Key Responsibilities

• Answer phone calls, respond to emails, and greet clients professionally when required.
• Receive new drafting projects and collect all necessary information, documents, and details from clients.
• Prepare invoices, process payments, and follow up on outstanding balances as needed.
• Organize incoming projects, coordinate and schedule work for the drafting team, and monitor project progress, deadlines, and outstanding tasks.
• Coordinate communication between clients, management, and the drafting team to ensure projects run smoothly.
• Schedule meetings, appointments, and other project-related activities.
• Maintain accurate and organized digital files, project records, client information, and administrative documents.
• Perform general reception, office coordination, and administrative duties as required.

Qualifications

• Previous experience in an administrative, receptionist, or office coordination role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Comfortable using computers, email, Microsoft Word, Excel, and other office software.
• Strong attention to detail and the ability to multitask.
• Professional, dependable, and able to work independently.
• Experience in construction, residential drafting, architecture, or a related industry is an asset, but not required.

How to Apply

If you are organized, motivated, and enjoy keeping an office running smoothly, we would love to hear from you!

Please submit your resume along with a brief introduction outlining your relevant experience.

[email protected]

Pay: $19.15-$25.00 per hour

Expected hours: 40.0 per week

Work Location: In person