Administrative Coordinator

Administrative Assistant

MacFawn Fire & Flood Restoration

Location: Albany, NY
Job Type: Full-Time | In-Person
Pay: $18.00–$22.00 per hour, based on experience
Schedule: Monday–Thursday, 8:00 AM–4:30 PM; Friday, 7:30 AM–4:00 PM
Reports To: Assistant General Manager

About Us

MacFawn Fire & Flood Restoration is a locally established restoration company serving residential and commercial customers throughout the Capital Region. We are seeking a dependable, organized, and detail-oriented Administrative Assistant to support our daily office operations.

Position Overview

The Administrative Assistant provides clerical and administrative support to maintain an efficient, organized, and professional office environment. This position also assists with social media content creation, company events, and HR-related administrative tasks under the direction of the Assistant General Manager.

Key Responsibilities

• Answer and direct incoming telephone calls professionally.
• Monitor office email and respond to routine inquiries.
• Greet visitors and provide general office assistance.
• Perform data entry and maintain accurate electronic records.
• Scan, upload, organize, and file company documents.
• Prepare letters, forms, spreadsheets, and correspondence.
• Maintain organized digital and physical filing systems.
• Create, schedule, and publish approved social media posts on company platforms.
• Develop content highlighting company services, projects, employees, and community involvement.
• Assist with planning, organizing, and coordinating company events, employee gatherings, and community activities.
• Support event preparation, invitations, supplies, decorations, and related administrative arrangements.
• Assist the Assistant General Manager with HR-related administrative duties, including onboarding paperwork, employee documentation, and maintaining personnel records.
• Help organize and track employee training documents, certifications, and required forms.
• Assist management with clerical and administrative assignments.
• Monitor and replenish office supplies.
• Maintain a clean and professional reception and office environment.
• Track assigned tasks and ensure timely completion.
• Perform other related clerical duties as assigned.

Qualifications

• Previous administrative, clerical, or office experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency with Google Workspace (Gmail, Docs, Sheets, Calendar, and Drive).
• Comfortable learning industry-specific software.
• Experience creating social media content for business accounts preferred.
• Familiarity with Canva, Facebook, Instagram, LinkedIn, or similar platforms is a plus.
• Experience assisting with event coordination or HR administration is a plus.
• Strong attention to detail and accuracy.
• Ability to handle confidential employee and company information professionally.
• Dependable, punctual, and capable of working independently.
• Ability to prioritize multiple tasks in a busy office environment.

Benefits

• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid time off and paid holidays
• Training and professional development
• Opportunities for advancement

Benefits are subject to eligibility and company plan terms.

Apply Today

If you are organized, dependable, creative, and enjoy supporting a team in a professional office environment, we encourage you to apply!

MacFawn Fire & Flood Restoration is an Equal Opportunity Employer. Employment is at-will, subject to applicable law.

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Paid time off
• Vision insurance

Work Location: In person