Administrative Coordinator

Coastal Nations Coast Guard Auxiliary

Administrative Coordinator

Location: Port Coquitlam, BC (Office-Based)
Wage: $28.00 per hour
Hours: 37.5 hours per week
Term: 11 months
Reports To: Chief Executive Officer (CEO)

Workorce Warriors Inc. administers the Indigenous Career Pivot Program (ICPP) – a workforce development initiative aimed at creating employment for Indigenous (First Nation, Inuit, Metis) peoples in Canada. We are looking for Indigenous (First Nation, Inuit, Metis) applicants for the role of Administrative Coordinator with Coastal Nations Coast Guard Authority.

About CN-CGA

Coastal Nations Coast Guard Auxiliary (CN-CGA) is an Indigenous-led, non-profit organization bringing together 11 First Nations along the BC coast to save lives in our traditional waters. We support volunteer marine search and rescue crews, strengthen marine safety and help coastal communities respond when people need them most.

About the Position

We're looking for an organized, resourceful person to join our small, dedicated team in Port Coquitlam. As our Administrative Coordinator, you'll help keep the work behind marine search and rescue moving forward. We're looking for someone who enjoys solving problems, takes initiative and can juggle changing priorities without losing sight of the details. Someone who takes pride in getting things done and wants to be part of an organization with a meaningful purpose.

Key Responsibilities

Administration and Coordination

• Manage calendars, scheduling, emails and routine correspondence.
• Coordinate travel arrangements for the CEO and CN-CGA Board of Directors, including flights, accommodations and transportation.
• Prepare correspondence, reports and other administrative documents.
• Track deadlines, outstanding tasks and follow-ups.
• Assist with website updates, newsletters and contact lists.

Marine SAR and Training

• Maintain crew, vessel, equipment and training records.
• Track mission reports and volunteer hours.
• Book flights, accommodations and transportation for crew training.
• Assist with packaging and shipping safety equipment and supplies to crews.

Grant and Member Nation Support

• Obtain vendor quotes and cost estimates for upcoming grant applications.
• Support Nations with approved grants, eligible expenses and reporting requirements.
• Coordinate vendor payments, track grant spending, deadlines and required documentation.
• Assist Nations with financial and project reporting to the Canadian Coast Guard (CCG).

Financial and Document Management

• Organize financial documents, invoices, receipts and expense claims in OneDrive.

Qualifications

• Experience in administration, executive support or a similar role.
• Strong organizational, communication and problem-solving skills.
• Proficiency with Microsoft Office and OneDrive.
• Ability to manage multiple tasks, prioritize work and adapt to changing projects and deadlines.
• Strong attention to detail and ability to see tasks through from start to finish.
• Ability to work independently, take initiative and find practical solutions.
• Professionalism, confidentiality and strong interpersonal skills.
• Ability to work respectfully with Indigenous communities.
• Experience with First Nations, grants, non-profits or marine search and rescue is an asset.

How to Apply

Please submit your résumé and cover letter to [email protected]

Pay: $28.00 per hour

Expected hours: 37.5 per week

Application question(s):

• Do you self identify as Indigenous (First Nation, Inuit, Metis)

Work Location: In person