Administrative Coordinator

ABOUT THE ROLE

Venturity is partnering with Safeguard to hire a proactive, detail-oriented Administrative Coordinator to support day-to-day office and operational needs in a fast-paced manufacturing environment. This position works across logistics, production, inventory, and warehouse functions, helping keep ERP transactions, documentation, records, and daily administrative activities accurate and moving forward. The right candidate is organized, dependable, comfortable shifting priorities, and willing to step in wherever support is needed.

KEY RESPONSIBILITIES

• Support daily office operations and provide administrative assistance to logistics, production, line leaders, warehouse teams, and management.

• Enter and maintain transactions in the ERP system, including receiving, purchase order entry, and sales order creation.

• Prepare and manage daily paperwork, production documentation, orders, pallet tags, and related operational records.

• Maintain accurate inventory records and assist with inventory tracking, reconciliation, and file management.

• Track and document scrap activity, helping ensure information is recorded accurately and reported in a timely manner.

• Maintain and archive physical and electronic records, including inventory files and operational documentation.

• Use Microsoft Excel to enter, organize, update, and review operational and inventory information.

• Coordinate communication and documentation across office, production, logistics, and warehouse teams.

• Assist with data entry, filing, document control, and other administrative projects as assigned.

• Work closely with office staff and production and warehouse managers, reporting directly to the Plant Manager.

QUALIFICATIONS AND EXPERIENCE

• Bilingual English/Spanish strongly preferred.

• Basic to intermediate experience working with ERP systems; experience with receiving, purchase order entry, and sales order creation is preferred.

• Working knowledge of Microsoft Office, with practical proficiency in Excel.

• Good understanding of inventory management, inventory recordkeeping, and scrap tracking.

• 2–5 years of administrative, operations support, manufacturing, logistics, warehouse, or related experience preferred.

• Strong organizational skills, attention to detail, and follow-through.

• Ability to manage multiple priorities and remain effective in a fast-paced, high-pressure environment.

• Clear, proactive communication skills and the ability to work effectively across departments.

• College degree is a plus, but not required.

POSITION DETAILS

• Full-time, salaried position.

• On-site role in Dallas, Texas; remote work is not available.

• Flexibility is required, as business needs may occasionally extend beyond a standard eight-hour workday.

• Fishbowl ERP training will be provided.