Terracotta medical services

At Terracotta Outsourcing, we provide Recruitment, Outsourcing, and Corporate Services solutions, supporting organizations with qualified professionals across various industries.
We are hiring a Admin Operations Coordinator (Tagalog Speaker) for an exciting opportunity with our team in Abu Dhabi, UAE.
Key Responsibilities
<ul>
<li>Provide administrative and operational support to the Administration and Operations team.</li>
<li>Coordinate day-to-day operational activities and ensure required documentation is collected and maintained.</li>
<li>Maintain and update operational trackers, agreements, contracts, employee records, supplier records, job cards, and other administrative documents.</li>
<li>Liaise with Key Account Managers, HR, Finance, Payroll, and other departments to collect required information and follow up on pending tasks.</li>
<li>Assist in supplier coordination, including onboarding documents, bookings, approvals, and record maintenance.</li>
<li>Support employee administration, including training schedules, travel or accommodation bookings (if applicable), and document coordination.</li>
<li>Monitor assigned tasks and follow up with internal stakeholders to ensure activities are completed within agreed timelines.</li>
<li>Prepare routine reports, tracker updates, and administrative summaries for the Admin / Operations Manager.</li>
<li>Organize and maintain both electronic and physical filing systems.</li>
<li>Assist in improving administrative processes and ensure compliance with company procedures.</li>
</ul>
Skills &amp; Competencies
<ul>
<li>Proficient in Microsoft Excel, Word, and Outlook.</li>
<li>Good communication and follow-up skills.</li>
<li>Ability to manage multiple tasks and meet deadlines.</li>
<li>Attention to detail and accuracy.</li>
</ul>
Experience &amp; Requirements
<ul>
<li>3–5 years of experience in administration, operations, coordination, or office administration.</li>
<li>Experience handling documentation, trackers, and cross-functional coordination.</li>
<li>Experience in manpower services, construction, facilities management, oil &amp; gas support services, or similar industries is an advantage.</li>
</ul>
Preferred Profile
<ul>
<li>Preferably a Tagalog Speaker candidate.</li>
<li>Demonstrated a stable employment history with consistent tenure in previous roles.</li>
<li>Organized, dependable, and proactive, with a strong work ethic and willingness to support multiple functions.</li>
</ul>
Application Question(s):
<ul>
<li>Are your salary expectations within the budgeted range of AED 4,000–5,000 per month?</li>
<li>Do you have experience working in recruitment, manpower outsourcing, staffing, or service companies?</li>
</ul>
Work Location: In person

Administrative Coordinator Cum Document Controller (Tagalog Speaker)

Administrative Coordinator Cum Document Controller (Tagalog Speaker)

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