Administrative Coordinator – Custom Home Builder

Job Title:

Administrative Coordinator – Custom Home Builder

Company:

Confidential Custom Home Builder (Central Texas)

Job Type:

Part-Time (with potential to grow)

Schedule:

• Initially 2–3 days per week
• Typical hours: 9:00 AM – 2:00 PM - Open for flexibility
• Flexible for the right candidate, especially those balancing family responsibilities

Job Overview:

We are a service-driven custom home builder seeking a detail-oriented and proactive Administrative Coordinator to support our day-to-day operations. Based in the heart of Marble Falls, this role is ideal for someone who thrives in a construction environment, enjoys working with vendors and clients, and has an interest in both the administrative and design sides of residential construction. Please apply only at this time, we are gauging interest are often out in the field.

Key Responsibilities:

• Process and track vendor invoices
• Maintain accurate and current General Ledger (GL) records
• Communicate with vendors regarding billing, discrepancies, and payment status
• Coordinate and execute vendor payments
• Review invoices for accuracy against project scope and budgets
• Assist with light bidding and project cost tracking
• Interpret and work from blueprints (preferred)
• Provide light support with selections alongside our Interior designer/Director of Construction (finishes, materials, coordination, and documentation)
• Support project managers with administrative tasks as needed
• Know your way around an excel spreadsheet

Qualifications:

• Experience in construction administration, bookkeeping, or similar role
• Familiarity with invoicing, vendor management, and GL upkeep
• Ability to read and understand blueprints (preferred but not required)
• Interest or experience in interior selections/design is a plus
• Strong organizational and communication skills
• Proficiency in Excel and/or accounting software
• High attention to detail and accountability

Culture & Work Environment:

We are a family-friendly, service-minded builder that values strong relationships, clear communication, and a positive mindset. We understand the importance of family life—kids’ sports, schedules, and responsibilities—and aim to create a flexible, supportive work environment. We do work hard in between the lines getting clients the answers they want quickly.

Our business is guided by treating others with respect, fairness, and integrity, and we strive to operate by the principle of the Golden Rule in all that we do. Culture is a key part of our success, and we are looking for someone who aligns with that mindset.

Compensation & Work Setup:

• Pay: Depending on experience, generally around $20/hour
• Schedule: Part-time with flexible daytime hours
• Work Location: Primarily in-office in Marble Falls
• Hybrid Option: Approximately 75% in-office / 25% remote or 50/50 once established

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Work Location: Hybrid remote in Marble Falls, TX 78654