Administrative Coordinator / Data Entry Specialist

About the Position

We are seeking a dependable, detail-oriented, and organized Administrative Coordinator / Data Entry Specialist to support our day-to-day administrative and operational activities. This position is ideal for someone who enjoys working with information, maintaining accurate records, coordinating tasks, and providing reliable support to multiple departments.

The successful candidate will be responsible for data entry, document management, administrative coordination, order processing, customer support, and maintaining accurate internal records. Strong attention to detail, computer proficiency, communication skills, and the ability to manage multiple priorities are essential.

This is a hybrid position, combining remote work with scheduled on-site responsibilities based on business needs.

Key Responsibilities

Enter, update, verify, and maintain accurate information in databases, spreadsheets, internal systems, and ERP platforms.

Maintain organized and up-to-date electronic and paper records.

Prepare, review, and process administrative documents, forms, reports, and correspondence.

Use Microsoft Excel to organize information, apply formulas and filters, identify discrepancies, and prepare basic reports.

Assist with order entry, documentation, scheduling, and administrative coordination.

Respond to routine customer and internal inquiries by phone, email, and other communication channels.

Coordinate information between administrative, sales, service, operations, and other departments as needed.

Review data and documentation for completeness, accuracy, and consistency.

Perform routine data verification and resolve or escalate discrepancies when necessary.

Assist with filing, scanning, document organization, and records management.

Maintain confidentiality when handling customer, employee, financial, and business information.

Assist with general office operations and administrative projects as assigned.

Help improve administrative workflows by identifying opportunities to increase accuracy and efficiency.

Complete assigned tasks within established deadlines while maintaining a high standard of quality.

Qualifications

Previous experience in administrative support, data entry, office coordination, customer service, or a related position preferred.

Strong proficiency with Microsoft Office, particularly Microsoft Excel, Word, and Outlook.

Comfortable working with spreadsheets, databases, online systems, and business software.

Strong typing and data-entry accuracy.

Excellent attention to detail and organizational skills.

Ability to handle confidential information professionally and discreetly.

Strong written and verbal communication skills.

Ability to prioritize multiple assignments and meet deadlines.

Basic knowledge of data organization, recordkeeping, and administrative procedures.

Ability to work independently while also collaborating effectively with a team.

Professional attitude, dependable work habits, and willingness to learn new systems and procedures.

Preferred Skills

Experience with ERP, CRM, inventory, order management, or other business management systems.

Experience working with customer records or order-processing systems.

Familiarity with basic Excel functions, filtering, sorting, and data organization.

Previous experience in a dealership, transportation, automotive, manufacturing, logistics, or service-oriented environment is a plus, but not required.

Join us as an Administrative Coordinator / Data Entry Specialist where your dedication to precision and efficiency will make a meaningful difference every day!

Pay: $24.82 - $29.89 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Flexible spending account
• Paid time off
• Retirement plan

Work Location: Hybrid remote in Pompano Beach, FL 33064