Administrative Coordinator - Operations and Executive Support

Job Overview
We are seeking a dynamic and highly organized Operations & Executive Administrative Coordinator to join our team. This vital role combines operational management with executive administrative support, ensuring seamless office functions and efficient project execution. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and a proactive approach to problem-solving. You will be the backbone of daily operations, supporting senior leadership and coordinating various projects to drive organizational success.

Must be fluent speaking, writing, and reading English.

Duties

• Manage and coordinate complex calendars for executives, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and DocuSign.
• Provide comprehensive administrative support to C-suite executives and senior managers, including handling confidential information with discretion and professionalism.
• Organize and facilitate company events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled efficiently.
• Oversee office management tasks such as filing, data entry, managing multi-line phone systems, and maintaining office supplies inventory.
• Assist with bookkeeping and financial record-keeping using QuickBooks or similar accounting software; handle invoicing, expense reports, and basic bookkeeping duties.
• Coordinate internal communication efforts across departments to ensure clarity and collaboration on ongoing projects.
• Support project management activities by tracking deadlines, preparing reports, proofreading documents, and assisting with transcription tasks as needed.
• Utilize video conferencing software for remote meetings; ensure all technical equipment is functioning properly for seamless communication.

Experience

• Proven experience in administrative roles with a strong background in office management, executive support, or personal assistant responsibilities.
• Demonstrated ability to coordinate multiple projects simultaneously while maintaining attention to detail and meeting deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and technical tools such as video conferencing platforms.
• Experience with bookkeeping software like QuickBooks and familiarity with business travel arrangements is highly desirable.
• Excellent written and verbal communication skills with a focus on professionalism and phone etiquette.
• Strong organizational skills complemented by the ability to handle confidential information discreetly.
• Previous experience working directly with C-suite executives or senior leadership is preferred; familiarity with multi-tasking in a fast-paced environment is essential.

Join us to be part of an energetic team dedicated to operational excellence! We value proactive individuals who are eager to contribute their skills in a collaborative setting while supporting our leadership’s strategic initiatives. This role offers an exciting opportunity to develop your career in office management and executive support within a vibrant organization committed to growth and success!

Pay: $16.00 - $20.00 per hour

Expected hours: 40.0 – 45.0 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Administrative Support: 3 years (Preferred)

Ability to Commute:

• Nelsonville, OH 45764 (Preferred)

Work Location: In person