Academy of General Dentistry

Administrative Coordinator, PACE (Program Approval for Continuing Education)
Hybrid Greater Chicago, IL
No Relocation Benefits
General Summary of Responsibilities: Under the direction of the PACE &amp; Education Awards Manager, oversee renewal notification process for approval renewal and approval maintenance. Oversee local approval process for states where AGD is the designated approver. Work with PACE Administrator to ensure renewal notices are issued and payments are processed. Assist with organization activities and special projects as directed.
Note: Position will start January 2027
Essential Job Functions: (duties may not be ranked by order of importance)
Minimum Qualifications for Consideration:
Oversee PACE Maintenance Fee Process
<ul>
<li>Email monthly notices</li>
<li>Audit payments and send late notices</li>
<li>Process check batches</li>
<li>Review and correct paid-thru dates</li>
<li>Send withdrawal notices and follow up before terminating approval</li>
<li>Maintain annual report and logo agreement records</li>
</ul>
Oversee <a href="mailto:PACE@agd.org" rel="nofollow noopener" target="_blank">PACE@agd.org</a> inbox
<ul>
<li>Process new login credentials requests</li>
<li>Answer or distribute requests</li>
</ul>
Coordinate PACE Applications
<ul>
<li>Weekly log submissions and required details in national and local application Excel files.</li>
<li>Review applications for local PACE approval [LL2.1] for completeness and obtain missing provider information.</li>
<li>Distribute complete applications for local approval to PACE consultants, follow up, and record recommended actions.</li>
<li>Notify the PACE Administrator when reviews are complete.</li>
</ul>
Coordinate Provider Monitoring
<ul>
<li>Contact organizations with expired approval.</li>
<li>Coordinate provider monitoring with PACE Council members, track events, distribute follow-up reports, and process reimbursements.</li>
<li>Verify provider website PACE logo usage</li>
<li>Audit CE submissions and remind providers to submit electronically</li>
<li>Contact providers about required improvements</li>
</ul>
Ensure Local and CERP Approved organizations are active in iMIS data
<ul>
<li>Weekly archive applications submitted by constituent approval representatives, update or set up records in database</li>
<li>Twice a year, audit iMIS CERP records against CERP website and add or delete approval terms</li>
<li>Set up new records as needed.</li>
</ul>
Job Type: Full-time
Pay: $53,000.00 - $58,000.00 per year
Benefits:
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Employee assistance program</li>
<li>Employee discount</li>
<li>Flexible schedule</li>
<li>Flexible spending account</li>
<li>Health insurance</li>
<li>Health savings account</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Professional development assistance</li>
<li>Retirement plan</li>
<li>Tuition reimbursement</li>
<li>Vision insurance</li>
</ul>
People with a criminal record are encouraged to apply
Education:
<ul>
<li>Associate (Required)</li>
</ul>
Experience:
<ul>
<li>Administrative: 2 years (Required)</li>
</ul>
Work Location: Hybrid remote in Chicago, IL 60661

Administrative Coordinator, PACE (Program Approval for Continuing Education)

Administrative Coordinator, PACE (Program Approval for Continuing Education)

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