Administrative Event Coordinator (Part-time)

Founded in 2016, Katalon is the category leader in AI-augmented software testing, empowering hybrid testers—those blending manual, automation, and AI skills—to deliver exceptional digital experiences. Katalon enables software teams of any size to deliver world-class customer experiences faster, easier, and more efficiently.

Since its first launch, Katalon has experienced tremendous growth, serving more than 30,000 teams across 80+ countries, many of which are in the Fortune Global 500. Katalon has been named a G2 Leader in software testing for 11 consecutive quarters and a Great Place to Work for three consecutive years.

About the role

The Administration Department creates and advances an efficient and sustainable office environment and strives for world-class customer service by ensuring smooth day-to-day operations through strategic cost optimization and innovative solutions.

We are looking for a part-time Administrative Event Coordinator (US office) to support event coordination and day-to-day office operations in a dynamic, global environment. This role is ideal for someone who enjoys organizing events, coordinating logistics, and ensuring a smooth and welcoming office experience.

Event Management & Support (60%)

• Plan, coordinate, and support logistics for corporate and business events, including:

  • Flight bookings
  • Hotel bookings
  • Meeting package reservations
  • Transportation arrangements
  • F&B arrangements

• Support event setup, decoration, and on-site logistics to ensure events run smoothly.

• Assist with office decoration and engagement activities for special occasions, such as Christmas, New Year, and cultural celebrations.

• Support Admin team engagement initiatives and internal events.

• Coordinate event-related vendors, supplies, and logistics as needed.

• Support event-related expense tracking and basic budget coordination.

• Provide ad hoc event and project support as needed.

Office Operations (40%)

• Welcome guests and support physical security procedures in coordination with building management.
• Handle incoming phone calls and redirect them to relevant staff.
• Scan, organize, and distribute documents and office materials.
• Manage incoming and outgoing mail, packages, and deliveries.
• Coordinate courier and delivery services.
• Maintain a clean, organized, and professional office environment.
• Manage office parking arrangements and parking-related coordination.
• Manage office supplies and refreshments, including stationery, printing materials, coffee, plants, and other general office needs.
• Coordinate office orders and ensure adequate stock availability.
• Manage seating plans, global shipments, access cards, and parking.
• Support employee onboarding and offboarding activities, including coordination with IT for laptop delivery/return shipments, office access, and parking management.
• Track and manage office fixed assets.
• Perform other administrative duties as assigned.

REQUIREMENTS:

Must-have:

• Proficiency in Google Workspace (Gmail, Google Calendar, Google Drive, Google Sheets, etc.).
• Strong communication and interpersonal skills.
• Demonstrated interest or experience in event planning, event coordination, office administration, or logistics.
• Strong attention to detail with the ability to manage multiple tasks and deadlines.
• Good organizational and coordination skills.
• Knowledge of general administration and office protocols.
• Ability to follow company principles, guidelines, and practices.
• Availability to work on-site in Atlanta, GA, typically on Mondays and Wednesdays from 7:00 AM to 3:30 PM, including a 30-minute unpaid lunch break (16 paid hours per week).

Nice-to-have:

• Experience supporting corporate or internal events.
• Familiarity with project and workflow management tools (e.g., Jira).
• Basic budgeting skills or experience managing event-related expenses.
• Good analytical and problem-solving skills.
• Ability to work effectively in a fast-paced, multicultural environment.
• A positive, can-do attitude and willingness to go the extra mile to ensure event success.

Katalon is proud to be an equal-opportunity employer. We care about our people and celebrate our differences. We want to work with talented, collaborative, and innovative people. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other characteristics protected by law.