Administrative Executive (5 days per week)

Our Company is working closely with a Prestigious Public Listed organisation in Singapore. Due to our dynamic expansion in projects, we are looking for

Admin Executive ( 5 days per week )

Responsibilities:
General Administration:
Manage daily office operations and provide administrative support to staff.

Organize and maintain filing systems, both electronic and paper based.

Invoice Management:
Review and verify the accuracy of invoices and payment requests.

Coordinate with the finance department to ensure timely processing of invoices.

Maintain records of all financial transactions and documentation.

Purchasing:
Procure office supplies and equipment as needed, ensuring cost-effectiveness.

Establish and maintain relationships with vendors and suppliers.

Monitor inventory levels and reorder supplies when necessary.

Asset Tracking:
Maintain an updated inventory of office assets, including furniture, equipment, and technology.

Track asset usage and ensure proper maintenance and care.

Information Dissemination:
Act as a point of contact for internal communication, distributing information to staff as needed.

Prepare and distribute company-wide announcements, memos, and reports.

Assist in onboarding new employees by providing necessary information and resources.

Requirements:
Higher Nitec/ Diploma/ Degree in any discipline

Knowledge of Excel and other data management software

Technical background and/or Services background to support the customer requirement

Team player and able to multi-task efficiently

Self-starter and result-oriented with strong analytical skills

Innovative and proactive.

ENGINEERING MAINTENANCE/SERVICING OF INFORMATION/ELECTRONICS SYSTEM/EQUIPMENT, TRADING OF ELECTRONICS EQUIPMENT/INSTRUMENT