Administrative Executive (Admin)

Key Responsibilities

• Manage daily administrative and office operations.
• Prepare, organize, and maintain company documents, contracts, and filing systems.
• Assist in preparing quotations, purchase orders, invoices, delivery orders, and other business documents.
• Coordinate with the Sales, Marketing, Operations, and Finance teams to ensure smooth business processes.
• Maintain customer, supplier, and distributor records in the company's database or CRM system.
• Schedule meetings, appointments, travel arrangements, and business events.
• Monitor office supplies and coordinate procurement when necessary.
• Prepare weekly and monthly administrative reports.
• Handle incoming calls, emails, and general business correspondence professionally.
• Ensure all company documents are properly organized, updated, and securely maintained.
• Perform other administrative duties assigned by management.

Requirements

• Diploma or Bachelor's degree in Business Administration, Management, Accounting, or a related field.
• 1–3 years of experience in an administrative, office support, or operations role.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Good communication skills in English and Bahasa Indonesia.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Experience using Google Workspace (Docs, Sheets, Drive) is an advantage.
• Experience with ERP or CRM systems is a plus.
• Ability to work independently and manage multiple priorities.
• Positive attitude, integrity, and strong teamwork skills.