Administrative Executive

We are looking for a reliable and organised Administrative Executive to join our team. Salary will be commensurate with experience.

Responsibilities

• Provide general administrative and secretarial support to the lawyers
• Draft and prepare correspondence, basic legal documents, and standard forms under the supervision of lawyers
• Matter management: maintaining client database, conducting conflict checks, and opening and closing of files
• Data entry and filing of documents (physical and electronic)
• Conduct KYC checks and maintain proper client due diligence records in accordance with firm procedures
• Prepare bills and assist with billing matters
• Monitor deadlines and lawyers’ schedules
• Manage day-to-day office operations, including attending to phone calls, receiving visitors, and handling general enquiries in a professional manner.
• Collect, sort, and distribute mail; liaise with despatch and courier services
• Manage purchasing and maintenance of office supplies (stationery, pantry, etc.)
• Co-ordinate with third-party service providers such as IT
• Assist in archiving and retrieval of files

Requirements

• Minimum Diploma, preferably in Business Administration or a related field
• Minimum 3–4 years of administrative experience in a Singapore law firm or professional services firm
• Familiarity with KYC procedures and client file opening processes
• Good command of written and spoken English
• Proficient in Microsoft Office applications (Word, Excel, and Outlook)
• Meticulous, well-organised, and able to work under time constraints; must be prepared to work beyond office hours when required
• Motivated, pro-active, and a team player

This position is open to Singapore Citizens and Permanent Residents only. Interested applicants are invited to submit their CV and expected salary to [email protected] *protected email* . Only shortlisted applicants will be notified.