Administrative Executive

JOB RESPONSIBILITIES:
·       Provide full spectrum of secretarial support to Director(s) and his/her team

·       Coordinate business travel for directors and team members, covering bookings, visas, schedules, travel insurance, materials, and post-trip claims and reimbursements

·       Handle full spectrum of administration including supplies, expenses, claims, travel arrangements, meetings coordination, onboarding/ offboarding, leave management, access, resources, update status of project, etc

·       Prepare documents for submission of pre-qualification

·       Manage overall project administration, including setup, contracts, consultants, fees, payments, access, milestones, and documentation

·       Handle project financial processes, from submissions and proposals to invoicing, payment follow-ups, and monthly income and fee forecasting with Finance and project teams

·       Work with Human Capital Management department for incoming and outgoing administration for team members

·       Maintain proper documentation, reports, and records, ensuring all files comply with office standards

·       Oversee leave, claims, timesheets, ICT requests, and maintain a clean and organized workspace

·       Any other ad hoc duties as assigned

JOB REQUIREMENTS:
·       Minimum Diploma in Business Administration or equivalent

·       Strong adaptability and ability to manage shifting priorities in a fast-paced environment

·       Excellent organizational and problem-solving skills

·       Minimum 3 years of experience in relevant field

·       Good command of spoken and written in English