Administrative Executive

• Support the administrative requirements of the Projects Department.
• Assist in organising and maintaining project documentation through various systems across all project stages, from design through to handover.
• Support the implementation of project documentation processes in line with AWRP's paperless initiative using Aconex.
• Maintain and track the time allocation records of AWRP team members and submit the information to the Finance team during the first week of each month.
• Coordinate and schedule project meetings involving internal teams, consultants, contractors, subcontractors, and suppliers.
• Support the Projects team with consultant and contractor-related matters during the Defects Liability Period.
• Organise team meetings, events, and other departmental activities.
• Assist the Commercial team with variation finalisation, tender reviews, and tender comparisons.
• Support the Project Management team by taking minutes of key meetings and following up on action items.
• Coordinate with and follow up on AWRP team members to ensure the timely issuance of internal purchase requisitions (PRs), purchase orders (POs), and memos.
• Maintain records of payments and forward original receipts to the Finance team.
• Liaise with internal departments and stakeholders regarding meetings, events, and other project-related requirements.

Desired Candidate Profile

• Work Experience

  • Minimum of 3 to 5 years' experience in an administrative role, preferably within the real estate, construction, or property development industry.

  Competencies

  • Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
  • Strong organisational and administrative skills, with the ability to manage multiple tasks efficiently and maintain accurate records.
  • Effective communication and interpersonal skills, with the ability to coordinate and collaborate with employees, clients, vendors, and internal departments.
  • High attention to detail and strong follow-up skills.
  • Ability to work independently and manage priorities in a fast-paced environment.

  Languages

  • Fluent in English (written and spoken).

  Eligibility Requirements

  • This position is open to UAE Nationals (Emirati) only.
  • Applicants must hold a valid UAE Family Book and meet all eligibility requirements for UAE National employment.