Administrative Executive

About us

The Methodist Church in Singapore (MCS) is a connectional church comprising the General Conference, three Annual Conferences, local churches, and various agencies and organisations. The General Conference (GC) is the highest body of the MCS, responsible for legislation, policy, and the overseeing of its various agencies, including the programme agencies responsible for education, missions, and welfare services.

We have a vacancy for Administrative Executive (Permanent Part-Time).

Job Summary

We are looking for a well-organised and proactive Administrative Executive to provide administrative and coordination support to the Education Secretary and the Council on Education (COE).

You will play an important role in supporting meetings, documentation, finance administration, reporting and coordination with MCS schools, committees and other stakeholders.

Key responsibilities

• Coordinate meetings for the Council on Education, Committee on Education and other internal and external stakeholders.

• Prepare meeting notices, correspondence, minutes and supporting documents, and follow up on action items.

• Provide administrative and documentation support to the Education Secretary and Education Secretariat.

• Assist with budget tracking, purchase requisitions, payment submissions and reimbursement claims.

• Support special projects, including vendor coordination, quotations and administrative documentation.

• Assist in the collation of school statistics and preparation of annual reports.

• Coordinate updates and annual reprints of educational and school-related publications.

• Liaise with schools, committee members, internal stakeholders, vendors and external parties as required.

Requirements

• Diploma from a recognised institution with at least 3 years of relevant working experience.

• Strong administrative, organisational and coordination skills.

• Good written and spoken English with strong communication and interpersonal skills.

• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.

• Able to work independently, manage multiple priorities and meet deadlines.

• Strong attention to detail and ability to handle confidential information appropriately.High level of integrity and discretion, with the ability to handle confidential and sensitive information appropriately.

Why Join Us?

At The Methodist Church in Singapore, we are committed to fostering a collaborative, supportive and purpose-driven workplace where every employee can grow and make a meaningful impact.

This is an opportunity to take on a trusted and meaningful executive support role with direct exposure to the leadership of The Methodist Church in Singapore.

We offer:

• Hybrid work arrangement to support work-life harmony
• Comprehensive medical, dental benefits and employee insurance
• Learning and development opportunities to support your professional growth
• A collaborative and values-driven work environment where your contributions are valued
• The opportunity to be part of an organisation that serves and supports the Methodist community in Singapore

If you are organised, service-oriented and enjoy working with a diverse range of stakeholders, we welcome your application.

Please indicate the following information in your resume:

• Current & expected salary

• Reason(s) for leaving

• Availability to commence work

We regret that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence. By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information for the processing of your job application.