Administrative Executive

Profile: Administrative Executive

Salary: Upto 25,000 Per month

Location- CP, New Delhi

Experience -0 to 2 years

Role Overview

We are seeking a proactive, organized, and adaptable Administrative Executive to support the day-to-day operations of our Delhi office. This role goes beyond routine admin, it involves being the operational backbone of the office: managing people, calls, information, schedules, and systems so that Partners and Associates can focus on client work. It is ideal for a fresher with strong communication skills, attention to detail, sound judgment with confidential matters, and the ability to manage multiple responsibilities independently. This position includes a six-month probation period, during which the candidate will receive structured training and undergo periodic performance evaluations. The performance data will be reviewed, and continued employment will be based on satisfactory performance and demonstrated potential.

Key Responsibilities

Office Administration

• Manage daily office operations and ensure smooth functioning of administrative activities

• Maintain office records, files, and documentation in an organized manner

• Coordinate courier services, deliveries, and office correspondence

• Monitor and replenish office supplies and stationery

Front Office & Client Communication

• Greet visitors and clients professionally

• Handle incoming calls, emails, and inquiries

• Handle client communication over calls, messages, and emails with a professional, responsive tone

• Schedule/facilitate meetings

Team & Internal Coordination

• Manage communication between the internal team and leadership/Partners

• Follow up with team members to ensure tasks are completed on time

• Maintain a positive, professional, and approachable environment while coordinating across levels (Partners, Associates, Clerks, vendors)

Travel & Logistics Support

• Assist in booking travel arrangements, accommodation, and transportation for team members when required

• Coordinate logistics for meetings and client visits

Documentation & Record/Data Management

• Maintain physical and digital records accurately

• Assist with document printing, scanning, photocopying, binding, and filing

• Support the legal team with administrative documentation requirements

• Ensure data and records are accurate, organized, and easily retrievable

Confidentiality

• Maintain strict confidentiality of client and firm information

• Discuss sensitive information only with authorized personnel, regardless of internal pressure

Vendor & Facility Management

• Liaise with vendors, housekeeping staff, and maintenance service providers

• Ensure office facilities are well maintained and operational

Budget Support

• Assist with tracking and allocating budgets for office/administrative expenses

Multitasking, Prioritization & Problem-Solving

• Manage multiple ongoing tasks and deadlines, prioritizing effectively

• Apply practical, creative thinking to resolve day-to-day issues that don't have a fixed process

Technology & Systems Adaptability

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Ability to quickly learn and adapt to new firm software and systems, including an upcoming internal workflow tool

• Willingness to help colleagues adapt to new systems and processes

Desired Candidate Profile

• Graduate in any discipline; freshers encouraged to apply

• Good verbal and written communication skills

• Strong organizational and multitasking abilities

• Professional demeanour and positive attitude

• Ability to maintain confidentiality and handle sensitive information responsibly

What We Offer

• Opportunity to work closely with experienced legal professionals and Partners

• Exposure to the operations of a reputed law firm with an international presence

• Professional learning and career growth opportunities

• Collaborative and professional work environment

• Performance-based incentives/bonuses

• Paid sick leave/annual leave

• Employee referral bonus program

• Reimbursement for client work-related expenses