Administrative Executive

Key Responsibilities

1. Inventory Management

• Maintain and update inventory records in the company's inventory system.

• Record incoming, outgoing and transferred stock accurately and on time.

• Monitor stock balances and highlight shortages, unusual movements or discrepancies.

• Coordinate with Production and other relevant personnel to verify stock movements.

• Assist with stock reconciliation and physical stock counts.

• Investigate discrepancies between physical stock and system records together with the responsible department.

• Prepare daily, weekly or monthly inventory reports as required.

2. Production Administration

• Maintain daily production records and supporting documentation.
• Collect and compile production data from the Production team.
• Record production output, material usage, wastage and other required information.
• Assist in preparing production schedules, worksheets and related documents.
• Monitor submission of required production records and follow up on incomplete information.
• Report significant production discrepancies or documentation issues to the relevant person.

3. Quality Assurance Support

• Assist the QA team with documentation, filing and record keeping.
• Maintain QA forms, product specifications, reports and other controlled documents.
• Follow up with Production personnel on completion of required QA records.

4. Sales & Customer Support

• Assist the Sales team with preparation of quotations, sales orders, delivery orders and other sales-related documents.
• Coordinate customer orders with Production, Inventory and Delivery teams.
• Follow up on order status, product availability and delivery arrangements.