V
Vadilal Industries USA Inc.
Administrative Executive
Skills
Event ManagementBudgetingContract Management
2 months ago
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Important information
Contract type:
Permanent
Salary:
$45,000 – $50,000 / year
Location:
Bristol, PA 19007, USA
Work mode:
Onsite
Published on:
22 August 2026
What they need
- Assist in event planning, employee engagement activities, and training sessions.
- Coordinate sitting arrangements for new joiners with prior approval.
- Arrange ID cards for new employees and business cards as per eligibility and approval.
- Facilitate the issuance and activation of phones and SIM cards for new joiners and employees traveling internationally.
- Manage office supplies, stationery, and oversee purchase orders for office operations.
- Maintain records of office/admin expenses, ensuring proper documentation, budgeting, and monthly expense provisions.
- Process all admin-related invoices and ensure timely payments to external vendors.
- Handle business-related correspondence, courier management, and ensure proper tracking.
- Oversee daily office operations to maintain a well-functioning workplace.
- Ensure the cleanliness and organization of common office areas.
- Coordinate with vendors and contractors, negotiate rates, and manage contracts (temporary staffing, housekeeping, security, services, etc
- Oversee safety protocols and prepare reports to ensure a safe work environment.
- Address and resolve admin-related complaints from employees and management.
- Assist in scheduling meetings, preparing reports, and maintaining documentation.
- Support travel arrangements and expense management for employees.
- Maintain confidential company records and ensure proper documentation.
- Perform other HR & Admin-related activities as assigned from time to time.
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