Administrative Executive

POSITION TITLE:           Administrative Executive (Office Administrator)

PURPOSE:

We are looking for a reliable Administrative Executive (Office Administrator) to undertake administrative duties and ensure that employees have adequate support to work efficiently.

The ideal candidate will be able to prioritize tasks effectively and work independently with minimal supervision. The successful candidate should be self-motivated, trustworthy, and well organized.

The Office Administrator will help ensure the smooth day-to-day operation of the company’s office and contribute to the company’s sustainable growth.

This position will work closely with the Head of HR.

Major Duties and Responsibilities:

• Support Recruitment Consultants in completing JN.32, JN.42, and Job Posting forms.
• Submit required reports (JN.40) and Job Posting forms to the authorized director and the Department of Employment (DOE) by the 10th of each month.
• Prepare presentations, proposals, reports, and other documents as assigned.
• Create and maintain accurate records and databases for company assets, including issuing assets to employees and collecting company property from employees upon resignation or termination.
• Monitor office supply inventory and place orders when necessary.
• Sort and distribute incoming and outgoing mail, documents, and packages.
• Supervise and coordinate with the office maid to maintain a clean, organized, and pleasant working environment.
• Manage employee fingerprint and facial recognition access for the main office entrance.
• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Manage incoming phone calls and correspondence, including emails, letters, documents, and packages.
• Assist with planning and organizing company events, including coordinating catering arrangements.
• Provide administrative support to colleagues whenever necessary.
• Set up laptops for new joiners in accordance with instructions provided by the Regional IT Support team.
• Submit online support tickets to the APAC IT Service Desk when employees require technical assistance.
• Provide basic support for computer hardware, software, systems, networks, printers, and scanners, when necessary.
• Distribute company laptops to new employees during onboarding and ensure that new hires understand the administrative procedures and tasks they are required to complete.
• Maintain regular working hours from 08:30–17:30, five days per week, and attend onboarding sessions for all new hires.

Requirements of the role:

• Proven experience as an Office Administrator, Administrative Assistant, Office Assistant, or in a similar administrative role.
• Ability to prioritize tasks and work independently with minimal supervision.
• Good communication in English and interpersonal skills.
• Basic knowledge of computer hardware, software, printers, networks, and other office technology would be an advantage.
• Reliable, responsible, self-motivated, and trustworthy.

About you

• Proven experience as an Office Administrator, Administrative Assistant, Office Assistant, or in a similar administrative role.
• Ability to prioritize tasks and work independently with minimal supervision.
• Good communication in English and interpersonal skills.
• Basic knowledge of computer hardware, software, printers, networks, and other office technology would be an advantage.
• Reliable, responsible, self-motivated, and trustworthy.

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*All applications will be treated in strict confidence. All material submitted in connection with your application will become part of our confidential recruitment files. We regret that only shortlisted candidates will be notified.

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PERSOL HR Services Recruitment (Thailand) Co., Ltd.

No. 179, Bangkok City Tower, Unit [2101-02 21](tel:2101-02 21)st Floor, South Sathorn Road, Thungmahamek, Sathorn, Bangkok 10120

Contact Person: HR Department - Please click apply via JobsDB first.