Administrative Executive

Job Summary

We are looking for a responsible, well-organised, and proactive Administrative Executive to support the smooth day-to-day operations of the office. The successful candidate will be responsible for general administration, office coordination, document management, vendor coordination, and providing administrative support to internal stakeholders.

Key Responsibilities

• Provide general administrative support to management and other departments.

• Assist with travel arrangements, company events, and internal activities when required.

• Manage daily office administrative and operational activities to ensure the smooth running of the workplace.

• Maintain proper filing systems, administrative records, databases, and confidential documents.

• Coordinate meetings, appointments, meeting rooms, and other internal administrative arrangements.

• Manage office supplies, equipment, inventory, and procurement requirements.

• Liaise with external vendors, service providers, building management, and suppliers.

• Coordinate office maintenance, facilities management, and workplace-related matters.

• Support employee onboarding and offboarding arrangements, including workspace, access, and equipment coordination.

• Prepare administrative reports, presentations, letters, and other business documents.

• Support the improvement of administrative processes, systems, and standard operating procedures.

• Perform other ad hoc duties as assigned.

Requirements

• 3-5 years of relevant administrative, office management, or related job experience

• Fluent Chinese to liaise with Chinese counterparts

• Proficient in Microsoft Office applications

• Good organizational, time management, and multitasking skills.

• Good written and verbal communication and interpersonal skills.

• Able to work independently while collaborating effectively with different departments.

• Proactive, responsible, and able to take ownership of assigned tasks.