Administrative Executive

Administrative Executive

Looking for an organised and proactive individual to join our growing team as an Admin Executive. Whether you’re a fresh graduate or have some administrative experience, this is a great opportunity to build valuable office and organisational skills in a fast-paced environment. If you’re detail-oriented, eager to learn, and enjoy keeping things running smoothly behind the scenes, we’d love to hear from you!

Working hours: Monday - Friday, 9.30am - 6pm (Hybrid Arrangement)

Salary range: $3200 - $3700

Job Responsibilities

• Perform day-to-day administrative tasks and data entry

• Maintain and update client, vendor, event and payment records

• Respond to customer enquiries and follow-ups via email, phone calls and Whatsapp

• Assist clients with general enquiries regarding event arrangements, schedules and logistics

• Coordinate with the relevant internal teams to obtain information and provide timely responses

• Schedule and coordinate Zoom meetings between internal teams, clients and vendors

• Follow up on outstanding tasks and highlight to the relevant teams on any backlogs

• Assist with preparing and organising documents and materials

• Maintain and organise records of invoices issued, payments received and outstanding amounts

• Compile invoice and payment information into regular reports for management

• Support the team with ad-hoc administrative and event coordination tasks when required

Skills & Qualifications

• Good written and verbal communication skills
• Strong organisational and time-management skills
• Comfortable communicating with clients and vendors
• Good attention to detail, especially when handling data, invoices and payment records
• Comfortable using Microsoft Suite / Google Workspace

Why Join Us?

• Competitive salary
• WFH arrangement (Hybrid)
• Work - life balance
• Supportive and collaborative working environment