Administrative Executive

About This Role:
We're looking for a highly organised and discreet Administrative Executive to support our day-to-day office operations and provide confidential executive support to our leadership team. This role suits someone who is detail-oriented, trustworthy, and comfortable managing a wide range of responsibilities, from general office administration to sensitive, time-critical matters, with professionalism and discretion.

Responsbilities:

Office Administration

• Oversee general office upkeep, day-to-day administration, and vendor/consultant relationships, including all office equipment matters (computers, networking, and other systems).
• Manage company assets, merchandise, and stationery inventory, and recommend improvements to office operations.
• Handle courier, postal, and pantry supply matters.
• Conduct research, prepare reports and presentations, and take minutes at meetings.
• Support directors with confidential strategy and management documentation.
• Schedule meetings, arrange travel, and accompany management on travel-related matters as required.
• Liaise with the Companies Commission of Malaysia (SSM) and other government bodies, and arrange document certification as needed.

Confidential & Executive Support

• Maintain and update sensitive personal and organisational records with strict confidentiality.
• Handle personal errands and time-sensitive matters on behalf of leadership as required, maintaining the highest level of discretion at all times.

Requirements:

• Prior experience in an administrative, executive assistant, or office management role.
• Excellent organisational skills and the ability to juggle multiple priorities.
• A high level of integrity and discretion — this role involves access to confidential and personal information.
• Strong communication skills and a proactive, can-do attitude.
• Comfortable liaising with vendors, consultants, and government bodies (e.g. SSM).
• Proficiency in MS Office / Google Workspace; familiarity with office IT/networking basics is a plus.
• Willingness to travel or run errands outside the office as needed.

Accounting Superhero Benefits:

Exact benefits vary depending on location. That said, all our employees receive the following:

• Group Hospitalization & Surgical Insurance.
• Private medical reimbursement (subject to annual cap).
• Competitive remuneration based on experience.

Interested candidates are invited to submit their full resume, including the following details:

• Position Applied for
• Reason for leaving current and/or last employment;
• Date of availability;
• Last drawn and/or current salary; and
• Expected salary

**Only shortlisted candidates will be notified

Accounting Superhero powered by MFP Cloud Sdn Bhd

Address: 54A, Jalan Horizon Perdana 1, Horizon Hills, 79100 Iskandar Puteri, Johor

Website: https://www.accountingsuperhero.my/