Administrative Executive

The role

Join the dynamic team at Smart Property Management (Singapore) Pte. Ltd. as an Administrative Executive. In this full-time role, you will provide comprehensive administrative support to ensure the smooth running of our operations in Singapore.

Job Description:

• Assist in handling and maintaining proper records of feedback or complaints received from the residents.
• Assist the CM to attend to Section 47(1)(c) notice and update strata roll upon receipt of notice of transfer
• Assist the Condominium Manager in petty cash management and collection of payment by residents on daily basis, including daily account closing.
• Update trust accounts periodically of all transactions for the contributions, facilities’ charges, receipts issuance to residents.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. according to House Rules, By Laws and Standard Operating Procedures.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Maintain inventory of office stationery and equipment maintenance record and perform general administrative duties.
• Co-ordinate council meetings and annual general meetings as instructed by the Condominium Manager.
• Any other duties assigned by supervisor / Manager

Job Requirements:

• At least 2 years of experience in an administrative or office support role, preferably within the property management industry
• Strong organisational and time management skills with the ability to prioritise multiple tasks
• Excellent communication and interpersonal skills, with a customer-focused attitude
• Proficiency in using Microsoft Office suite, with the ability to learn new software quickly
• Attention to detail and a high level of accuracy in your work
• A team player who is proactive, reliable and adaptable to changing priorities
• 5.5-day work week (alternate Saturdays off after confirmation)
• Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate
• Computer literate

What we offer

• Birthday Leave
• Medical and dental coverage
• Bonus/Performance Bonus