Administrative Executive ⾏政执⾏员

Benefit Highlights

• 13th month and Performance Bonus
• Medical and Dental Benefits
• Hybrid working environment
• Flexible Benefits

About the role

The Account and Administrative Executive will report directly to the General Manager and/or Managing Director, providing support for the Group's back-office functions in Singapore. This position is a hybrid work arrangement with 3 days reporting to office and 2 days working from home. Additionally, occasional travel to Singapore for meetings and training may be required. This position requires a high level of professionalism, strong organizational skills, and the ability to manage a variety of tasks efficiently.

Job Scope

The scope of work includes but is not limited to:

1. Accounting

• Timely submission of progress claims and invoices to clients.
• Monitor and track payments and follow up on outstanding invoices.
• Preparation of letter of demand and filing with small claim tribunal for outstanding invoices.
• Data entry of expenses and support management claims
• Prepare Quarterly GST Filing and Monthly Management Updates
• Prepare management of account and tax filings.

2. Administrative

• Responsible to prepare, submit and track quotations
• Monitor and track confirmed quotations
• Verify PO/ WO issued by clients
• Calling for quotes, procurement and prepare summary/comparison table from Suppliers to obtain approval from General Manager / Director, price negotiation
• Issuance of Purchase Order to suppliers and vendors
• Tender preparation
• To actively participate in ad hoc projects and other administrative duties

Requirements:

• Candidate must possess at least Bachelor's Degree in Accountancy / Business Administration / Quantity Surveying or equivalent.
• At least 3 Year(s) of working experience in the related field is preferred.
• Able to work under pressure and work beyond normal working hours and on weekends/public holidays if required
• Positive and independent individual with good interpersonal, communication and organisational skill
• Meticulous, organise, independent and prudent in handling confidential information
• Able to work remotely via Teamviewer and Zoom.
• Fluent in English and Chinese
• Experience in working in Singapore construction company or civil and structural consultancy company would be an advantage.

About VNM Engineering Sdn Bhd

Established in 2023 as a strategic extension of VEngineers, VNM Engineering Sdn Bhd represents the Malaysian design forefront of this dynamic civil and structural engineering consultancy, headquartered in Singapore. Since its inception in 2018, VEngineers has been at the vanguard of innovating solutions that redefine value creation throughout the building lifecycle, benefiting all stakeholders within the construction industry. VNM Engineering Sdn Bhd, reinforcing the company's commitment to regional growth, specializes in civil, structural, and geotechnical design. This specialization bolsters the company's robust presence in Singapore and supports its expansive Construction & Structures (C&S) projects across Asia covering residential, commercial, industrial and infrastructural projects. The company's expertise extends to diverse areas such as deep excavation, earthquake zone design, floating solar panel development, air field pavement, and complex structural designs.

A trailblazer in Ultra-High Performance Concrete (UHPC) technology, the company collaborates with leading industry players to explore both structural and non-structural applications of UHPC. This concrete variant, notable for its compressive strength exceeding 120 MPa, combines ductility, strength, durability, and aesthetics, making it ideal for lightweight and intricate architectural designs.

To date, VEngineers has pioneered several industrial applications of UHPC. These innovations include Pre-fabricated Bathroom Units, facades, claddings, and Prefabricated Prefinished Volumetric Construction (PPVC). These breakthroughs are instrumental in enhancing productivity, cost-effectiveness, and resolving conventional construction challenges.