Administrative Executive

Key Responsibilities:

• Manage day-to-day administrative operations, office supplies inventory, facility maintenance, and administrative vendor coordination.
• Maintain systematic digital and hardcopy filing systems, prepare official correspondence, draft administrative memos, and organize meeting minutes.
• Handle incoming phone calls, corporate emails, and courier/mail distributions; liaise with external service providers, contractors, and government agencies when necessary.
• Assist HOD with routine administrative paperwork, company event coordination, and others related.
• Ensure office administrative procedures comply with company standard operating policies and guidelines.
• Undertake any ad-hoc administrative duties assigned by management from time to time.

Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, or Bachelor’s Degree in Business Administration or equivalent.
• Fresh graduates are strongly encouraged to apply; prior administrative internship experience or exposure in a corporate/manufacturing environment is an added advantage.
• Must be able to read, speak, and write proficiently in Bahasa Malaysia, English, and Chinese/Mandarin to liaise effectively with multilingual colleagues, clients, and business associates.
• Competent in computer literacy and proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Good interpersonal and communication skills, strong organizational ability, and high integrity in handling confidential matters.
• Positive work attitude, willing to learn, proactive, and capable of working independently as well as in a team.