Administrative Executive

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Administrative Functions

(1) Carry out proper filing of documents.

(2) Processing of resident’s applications for use of facility, access cards, update of personal particulars, renovation, moving, and etc.

(3) Update and maintain data and building information & records.

(4) Keep stock and ordering of office inventories.

(5) Provide administrative reports and support for the preparation and convening of council meetings and general meetings of the Management Corporation.

Financial Functions

(1) Issue receipts and manage refunds of deposits.

(2) Liaise with HQ Accounts department in the accounts receivables and payable matters.

(3) Update and keep records of all monetary transactions.

(4) Carry out daily closing of the accounts of monies received and hand over to Condo Manager based on the receipts and banking slips.

Maintenance Functions

(1) Attend inquiries and complaints.

(2) Upkeep the office accessories and equipment and liaise with vendors / suppliers to repair and replace office accessories and equipment.

Requirements :
Well-versed in both oral and written communication.

Possesses positivity and a can-do attitude.

Able to effectively handle difficult conversations while maintaining professionalism in the process.

Can efficiently work in a fast-paced environment.

Has a solid know-how of the most recent technology and good knowledge in using MS Office applications.

At least two years’ working experience in clerical and administration.

A NITEC/ diploma related to business administration, accounting or hospitality management. Alternatively, a relevant qualification or Certificate in Office Skills may be considered.

Able to travel to Northeast/West

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.