Administrative Executive

About the role

We are seeking an Administrative Executive to join Agensi Pekerjaan My Employment Agency Sdn Bhd in Petaling Jaya, Selangor. This is a full-time position that plays a vital role in supporting the smooth operation of our organisation. As an Administrative Executive, you will be at the heart of our administrative functions, ensuring that our office runs efficiently and that all team members have the support they need to perform at their best. This position is integral to maintaining our high standards of service delivery and organisational excellence.

Key responsibilities

• Manage and organise office calendars, scheduling meetings and appointments for senior staff members
• Handle incoming and outgoing correspondence, including emails, letters and packages
• Maintain accurate and organised filing systems, both physical and digital, ensuring easy retrieval of documents
• Provide administrative support to various departments, assisting with data entry, document preparation and report compilation
• Coordinate office supplies and equipment, placing orders when necessary and managing inventory
• Assist in the preparation of meeting materials, agendas and minutes
• Answer and direct telephone calls, handling general enquiries with professionalism and courtesy
• Support the organisation of company events, training sessions and team activities
• Perform general administrative duties including photocopying, scanning and document binding
• Liaise with external vendors and service providers as required

What we're looking for

• Proven experience in an administrative or office support role, ideally within the employment agency or recruitment sector

• Arrange logistics and deployment for helpers.

• Liaise with the respective embassies or government sector for the application of work permit

• Strong organisational and time management skills, with the ability to prioritise multiple tasks effectively

• Excellent written and verbal communication skills in English and Bahasa Malaysia

• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint and Outlook

• Attention to detail with a commitment to accuracy in all administrative tasks

• Ability to work independently and as part of a team in a fast-paced environment

• Diploma or equivalent qualification in administration, business or a related field, or demonstrable equivalent experience

What we offer

At Agensi Pekerjaan My Employment Agency Sdn Bhd, we are committed to creating a supportive and inclusive workplace where our team members can thrive. We offer competitive remuneration packages, opportunities for professional development and career progression within our growing organisation. Our workplace culture emphasises teamwork, respect and mutual support. We provide a pleasant and collaborative office environment in Petaling Jaya with modern facilities. We also value work-life balance and offer flexibility where possible to support our employees' wellbeing. As part of our team, you will have access to training and development opportunities to enhance your skills and advance your career in the administration and employment services sector.

About us

Agensi Pekerjaan My Employment Agency Sdn Bhd is a dynamic and professional employment agency dedicated to connecting talented individuals with rewarding career opportunities. We specialise in recruitment and staffing solutions, serving both employers and job seekers across various industries. Our mission is to build lasting relationships with our clients and candidates by providing exceptional service, expertise and industry knowledge. With a commitment to professionalism, integrity and excellence, we have established ourselves as a trusted partner in the employment sector. We pride ourselves on our dedicated team, innovative approach and deep understanding of the Malaysian job market. We are an equal opportunity employer and welcome applications from all backgrounds.

Apply now

If you are an organised and detail-oriented professional with strong administrative skills, we would like to hear from you. Please submit your resume, a cover letter and any relevant supporting documents to apply for this Administrative Executive position. Join our team and help us continue to deliver excellence in employment services.