Administrative Executive

Key Responsibilities

• Manage daily administrative activities, documentation, filing, and record-keeping.
• Prepare, organize, and maintain reports, letters, forms, and other administrative documents.
• Handle incoming and outgoing correspondence, emails, and phone calls.
• Coordinate meetings, appointments, schedules, and meeting arrangements.
• Prepare meeting agendas, minutes, and follow-up actions when required.
• Assist in office administration, including stationery, office supplies, equipment, and facilities coordination.
• Maintain accurate and up-to-date records and databases.
• Assist with employee administrative matters and documentation where required.
• Coordinate with internal departments, suppliers, customers, and other external parties.
• Assist management and other departments with administrative tasks and ad-hoc assignments.
• Monitor deadlines and follow up on pending administrative matters.
• Ensure documents and information are handled with appropriate confidentiality.
• Support the implementation and improvement of administrative procedures and processes.
• Perform any other duties assigned by the supervisor or management.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Office Administration, or a related field.
• Preferably 2–4 years of experience in administration, office management, or a similar role.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Good attention to detail and accuracy in handling documents and records.
• Able to manage multiple priorities and work within deadlines.
• Self-motivated, proactive, responsible, and able to work independently.
• Good interpersonal skills with the ability to communicate effectively with colleagues and external parties.
• Able to maintain confidentiality when handling sensitive company or employee information.
• Willingness to take on additional responsibilities and support ad-hoc company requirements.

Pay: RM2,000.00 - RM3,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Application Question(s):

• Expected Salary
• Notice Period

Experience:

• Administrative: 5 years (Preferred)

Work Location: In person