Administrative Executive

About the role

We are seeking a detail-oriented and organized Admin Executive to oversee day-to-day office administration, assist senior management, and maintain a productive work environment. The ideal candidate will handle multi-tasking demands, manage communications, and streamline internal workflows.

Key responsibilities

• Manage day-to-day office functions, facility maintenance, and physical/electronic filing systems
• Coordinate executive schedules, schedule meetings, and arrange travel plans
• Screen phone calls, route emails, draft correspondence, and serve as a primary liaison between executives, clients, and staff
• Monitor and reorder office supplies, manage vendor relationships, and oversee equipment maintenance
• Assist with expense tracking, petty cash management, basic invoicing, and meeting minutes
• Support staff onboarding, maintain attendance/HR records, and ensure company policy compliance

About you

• Preferred Bachelor's degree in Business Administration, Management, or a related field (or equivalent work experience)
• Proven experience as an administrative assistant, office coordinator, or in a similar administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Strong time-management, multitasking, problem-solving, and written/verbal communication skills
• High level of integrity and ability to handle confidential company and executive information
• Immediate availability is highly preferred