Administrative Executive

About the role

To provide comprehensive administrative and operational support to Group Strategic Communications (GSC), ensuring the efficient coordination of documentation, procurement and payment processes, meetings, events, corporate gifts, records and day-to-day departmental requirements. The role coordinates routine administrative workflows, maintains accurate and confidential records, follows up with internal and external stakeholders, and provides timely support to GSC management and team members so that activities are delivered accurately, professionally and within approved timelines and procedures.

Key responsibilities

• Provide day-to-day administrative and clerical support to GSC and its respective departments
• Coordinate and follow up on administrative matters involving internal departments and external parties
• Manage correspondence, documents, forms and other administrative records
• Assist in preparing letters, memos, reports, schedules and other documents as required
• Maintain proper filing systems, both physical and electronic, to ensure documents are easily accessible and properly maintained
• Coordinate meetings, appointments, room bookings and other administrative arrangements when required
• Assist in processing invoices, payment requests and related supporting documents for GSC
• Assist in managing the administration of GSC corporate gifts and related requests
• Maintain accurate and up-to-date administrative records for GSC
• Provide administrative and logistical support for corporate communications programmes, events, media engagements, campaigns and departmental activities

About you

• Diploma or bachelor's degree in Business Administration, Office Management, Corporate Communications or a related field
• Relevant experience in administration, office coordination or executive support, preferably in a corporate environment
• Practical experience in documentation, invoice and payment processing, procurement coordination, records management and report preparation
• Strong administrative and organisational skills
• Good attention to detail and accuracy
• Good written and verbal communication skills
• Ability to manage multiple tasks and priorities
• Proficiency in Microsoft Office applications, particularly Word, Excel and PowerPoint
• Ability to maintain confidentiality and handle sensitive information professionally
• Proactive, responsible and able to work independently with minimal supervision