Administrative Executive

About Us

Baypickle is the first and biggest pickleball platform in Hong Kong, operating 6 venues across the city and running our own pickleball academy. We also host international tournaments, including MILP (Major League Pickleball) and CPC events. We are looking for a reliable and organized Administrative Executive to join our energetic team.

Key responsibilities

• Handle daily administrative tasks, including data entry, filing, record-keeping, and correspondence
• Prepare, organize, and maintain company documents, contracts, and student/member records
• Support the management team with reports and ad-hoc administrative needs
• Manage and coordinate class timetables, coach schedules, and court bookings across 6 venues
• Handle class registrations, enrolments, schedule changes, and student enquiries
• Ensure smooth communication between coaches, students, and parents regarding class arrangements
• Assist with documentation and administrative support for international tournaments, including player registrations, entry forms, draw sheets, and result records
• Coordinate with organizers, players, and vendors on tournament-related logistics and paperwork
• Support on-site tournament operations on event days as needed
• Assist in the preparation of marketing and promotional materials (flyers, social media content, email campaigns)

Requirements

• Minimum Diploma or equivalent qualification; relevant experience in administration preferred

• Proficient in Microsoft Office / Google Workspace; familiar with scheduling/booking tools is a plus

• Strong organizational skills with attention to detail

• Good communication and interpersonal skills (English & Cantonese; Mandarin a plus)

• Able to multitask and work independently in a fast-paced, energetic environment

• Willing to work occasional weekends for tournament/event days (comp time provided)

• Interest in sports / pickleball is an advantage, but not required

What We Offer

• 5-day work week

• Energetic and dynamic working environment

• Free staff play hours across our venues

• Opportunities for growth as the company expands