Administrative Executive / Executive Support

Responsibilities

• Executive & Schedule Support: Coordinate calendars, book meeting rooms, and handle travel arrangements.
• Frontline & Correspondence: Screen incoming calls, manage email inquiries, and handle business communication.
• Office & Inventory Management: Oversee office upkeep and monitor supplies (stationery, equipment, pantry items).
• Cross-Department Coordination: Liaise between internal teams, clients, and vendors to ensure daily workflows and pending tasks are completed on time.
• Documentation & Filing: Maintain organized digital and physical filing systems, databases, and operational reports.
• Basic Finance Admin: Assist in processing expense claims and handling payment requests.
• Ad-Hoc Duties: Support management with special assignments and operational tasks as needed.

Requirements

• Candidate must possess at least a Diploma or Bachelor's Degree in Business Administration, Management, Finance, or equivalent.
• At least 1–2 years of working experience in office administration, secretarial, or executive assistant roles (fresh graduates with strong organizational skills are welcome to apply).
• Required language(s): English
• Proficient in Microsoft Office (Word, Excel)
• Detail-oriented, self-motivated, with good multitasking capabilities and high accountability.

Benefits & Remuneration

• Competitive basic salary based on experience
• Performance-based incentive bonus
• EPF, SOCSO, and EIS statutory contributions
• Annual Leave & Medical Leave
• Medical Claim, Dental Claim, and Optical Claim
• Supportive and collaborative working environment