Administrative Executive / Project Administrator

About the role

We are seeking a proactive, organised, and detail-oriented Administrative Executive / Project Administrator to join our team. The successful candidate will provide administrative and coordination support to the Project Manager and assist in ensuring the smooth and efficient execution of day-to-day project administration.

Key responsibilities

• Provide administrative, coordination, and organisational support to the Project Manager.
• Prepare, maintain, and organise project documentation, including Bills of Quantities (BQ) and related records.
• Maintain and update project budgets, financial records, and documentation.
• Prepare, process, and manage Purchase Requisition (PR) and Purchase Order (PO) documentation.
• Monitor project expenditure and maintain accurate spending records.
• Assist in identifying potential budgetary or financial risks and escalate issues when necessary.
• Ensure all project documentation is properly maintained and filed for easy reference.
• Coordinate administrative matters to support the smooth and efficient day-to-day operation of projects.
• Perform other administrative and project-related duties as assigned by the Project Manager.

About you

• Minimum Diploma or Degree in Business Administration, Management, Project Management, or a related field.
• Good command of English and Bahasa Malaysia, both written and verbal.
• Strong administrative, organisational, and coordination skills.
• Proactive, responsible, and able to work independently.
• Excellent attention to detail with strong document management skills.
• Able to manage multiple tasks and meet deadlines in a fast-paced working environment.
• Comfortable working under pressure and handling time-sensitive tasks.
• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.