Administrative Head

NATURE AND SCOPE OF THE ROLE

The School Administrative Head is responsible for leading and managing the school’s administrative and operational functions to ensure smooth, efficient, and high-quality support for students, parents, and staff. This role oversees daily administration, people management, and systems improvement while working closely with school leadership to support the institution’s mission and educational goals. The ideal candidate is a strong people leader with excellent organizational and communication skills. Experience in education is an advantage but not required; candidates from other industries with relevant administrative, operations, or management experience are encouraged to apply.

KEY RESPONSIBILITIES:

Leadership & People Management

● Provide leadership, guidance, and supervision to the administrative team, including

administrative staff, drivers, and support personnel.

● Set clear expectations, assign tasks, manage schedules, and support staff performance

and development.

● Foster a positive, professional, and collaborative work environment.

Administrative Operations

● Develop, implement, and continuously improve administrative policies, procedures, and

systems to enhance efficiency and service quality.

● Oversee day-to-day administrative operations to ensure smooth school functioning.

● Ensure accurate and organized management of student records, enrollment processes,

and documentation.

Parent & Stakeholder Engagement

● Serve as a primary point of contact for parents and guardians regarding administrative

matters, inquiries, and concerns.

● Ensure timely, professional, and solution-oriented communication with parents and

external stakeholders.

Collaboration & School Support

● Work closely with the School Director and teaching staff to support school programs,

initiatives, and overall objectives.

● Coordinate and support school events such as orientations, parent-teacher meetings,

school programs, and special activities.

Compliance & Governance

● Ensure compliance with applicable laws, regulations, and licensing requirements related

to school administration and operations.

● Maintain proper documentation and readiness for audits, inspections, or regulatory

reviews.

Financial & Resource Management

● Assist in managing the school’s budget, including monitoring expenses, preparing basic

financial reports, and identifying opportunities for cost efficiency.

● Support resource planning to ensure the school operates effectively within approved

budgets.

QUALIFICATIONS & SKILLS

● Proven experience in administration, operations, office management, or leadership roles

(education background is an advantage but not required).

● Strong leadership, organizational, and problem-solving skills.

● Excellent communication and interpersonal abilities.

● Ability to manage multiple priorities and work collaboratively with diverse teams.

● High level of professionalism, integrity, and attention to detail.