Administrative Legal Assistant

Job Summary

We are seeking a dependable, organized, and detail-oriented Administrative Legal Assistant to support the daily operations of our law office. The ideal candidate will be comfortable working in a fast-paced legal environment, handling multiple tasks, and assisting with administrative functions related to personal injury and medical malpractice cases.

Responsibilities

• Prepare, edit, format, and revise legal documents, correspondence, and other office materials.
• Save, organize, upload, and maintain documents in the firm's electronic case management and filing systems.
• Prepare documents for mailing, including printing, copying, assembling, labeling, and coordinating outgoing mail.
• Assist with electronic filing of court documents and other legal submissions, as needed.
• Assist with opening new client files, including organizing initial documentation, preparing file materials, and entering information into the firm's systems.
• Assist with client intake paperwork and the collection and organization of preliminary case information.
• Review documents for accuracy, completeness, proper formatting, and consistency before submission or distribution.
• Maintain organized electronic and physical files and assist with routine file maintenance.
• Perform general administrative duties, including scanning, copying, printing, and preparing documents for attorneys and staff.
• Provide administrative support to attorneys and other team members as assigned.
• Handle confidential client information and legal documents with professionalism and discretion.
• Handle confidential client information and legal documents with professionalism and discretion.
• Perform other administrative duties as needed to support the efficient operation of the office.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written communication skills and the ability to follow instructions accurately.
• Proficiency in Microsoft Word, Outlook and other standard office applications.
• Ability to learn electronic case management platforms and document filing systems.
• Ability to prioritize tasks, manage deadlines, and work efficiently in a fast-paced environment.
• Professionalism, reliability, accountability, and a strong work ethic.
• Ability to handle confidential information appropriately.
• Previous administrative or clerical experience in a professional office environment.
• Experience working in a law firm or legal setting.
• Familiarity with electronic document management, court e-filing, or legal case management software.

Pay: $10.00 - $13.00 per hour

Expected hours: 35.0 per week

Benefits:

• Health insurance
• Paid time off

Work Location: In person